Business copiers come in all sorts of different shapes, sizes, and capabilities. While most know how to use the basic functions of a copier, many don’t know how to do some more advanced things. This is a waste of the copier's potential! Here are some things your copier can do that you might not have known about.
Copying Part of a Page
Ever find yourself only wanting to copy a tiny piece of a document rather than the whole page? You’re in luck! Some copiers have the ability to copy a specific area. You can select exactly which part of the page you want to copy. This can be one paragraph, or maybe a dozen different sentences in different sections. All you have to do is mark what you want and the copier does the rest.
Save as PDF or Microsoft Word File
Copiers all have the function to scan documents. Most of the time, you scan a document then immediately print it, but you can use it to save a document to your computer instead! Some can even scan phrases or pictures and clean out any unnecessary smudges or bring clarity to the document. That version is then saved to your computer so you can find it easily in the future. This is extremely useful with handwritten documents, as the copier can make it much clearer.
Email Documents
Some copiers can scan a document, clean it up, and then immediately email it to a designated email. This cuts out the middleman of downloading the document and emailing it via computer. It can also save to a network directory and allow access for the whole company.
Security and Encryption
If you have documents that are a little more sensitive, then you can encrypt any downloaded documents. Your copier can also be equipped with security such as passwords or other verification to ensure your documents are secure.
Remote Monitoring and Diagnostics
Keeping your copier functioning properly is essential in making sure it has a long life. Some copiers come with the ability to alert you of any issues remotely. Whether it’s through an app, email, or even text, if anything is wrong with the copier, then it will let you know. Then you can get on top of the problem and get it fixed quickly.
These are some of the common advanced functions of copiers for business in Fairbanks, AK. Naturally, different copiers will come with different functions. So whatever copier you get, make sure you read the manual well and understand all of its capabilities, so you can use it to its fullest potential.
