A compliance management system is a procedure designed to keep the compliance structure operating. It's the procedure you use to create your policy manual, oversee employee training and development, and gather evidence of compliance for accrediting organizations and government regulators.
If you have ever wondered what compliance management is and how you can implement it in your organization, you are not alone. Most organizations need compliance management, but they often need to know what it entails. A list of the advantages of compliance management is provided below, along with some pointers to get you started.
Automated Compliance Management System
An automated compliance management system is an excellent option if your organization wants to cut costs, streamline compliance efforts, or improve testing results. All businesses, from Fortune 500 firms to start-ups, profit from these systems. They can deliver a satisfying user experience and defendable proof of compliance. Internal audits, third-party audits, technology applications, reports and documentation, and security controls are some of the techniques and resources the compliance management system requirements. Additionally, it depends on a group of individuals who work to maintain the efficiency of their organization and comprehend the hows and whys of compliance.
Incorporating automation into your compliance program allows you to streamline manual compliance methods, such as updating documents. It can also eliminate guesswork from your compliance program and free up your organization's regulations.
An automated compliance management system can make your operations more efficient and effective, especially if you are a high-risk business. This software can help you better manage your commutation processes, assess risks, and track multiple compliance obligations.
When choosing an automated compliance management system, you'll want to choose one that can scale to the needs of your business. You'll also need a system to deliver your staff's most relevant features and functions.
Escalation Policy
Escalation policy is a tool that helps project managers to identify and manage risks. It aims to ensure that a problem is escalated to the right team to address it.
There are several ways to create an escalation policy. You can use the tool to set up an on-call schedule, assign responders to incidents, and customize the alert recipients.
On-call schedules work in conjunction with an escalation policy to notify responders promptly. The escalation policy will automatically page the following user if the primary on-call person does not acknowledge an alert.
Escalation policies can be customized to notify multiple users at the same time. This means you can set up a policy that sends an email notification to more than one person.
In the escalation policy, you can choose how long the first responder should wait before escalating the incident. Then, you can determine who the next person should be if the first responder fails to respond.
Training For Employees
Compliance management training for employees can help reduce risks and build a safer and more productive workplace. Employees can be trained on topics such as workplace harassment, discrimination, data security, insider dealing and anti-money laundering.
While a compliance training program is a great idea, it can be challenging for companies to make it happen. An organization must be able to integrate the training into its culture to realize its full potential.
While most organizations still organize classroom sessions for compliance training, many are looking for a more dynamic approach. An eLearning tool can help with this, as can gamification. Gamification can increase employee engagement and improve learning.
A vital component of any training is introducing concepts and drawing on employees' experiences. Real-life case studies can help employees understand how to apply the principles to their work.
One strategy that has proven to increase learning is multimedia and gamification. These strategies can engage employees and encourage them to complete the training.
Impact of Corona Crisis on Compliance Management
The coronavirus (COVID-19) impact has posed an unprecedented challenge to global health. It has placed governments worldwide under immense pressure and has brought the most significant economic disruption since the Second World War.
The outbreak has created an urgent need for regulatory management disciplines to address the new risks arising from the pandemic. This has led to changes to the administrative rules and practices used by administrations.
In many countries, these changes have resulted in a significant reprioritization of resources for regulatory oversight bodies. For example, several countries have relocated staffing resources away from regulatory management tools and towards developing an immediate response to the crisis.
Regulatory management disciplines remain crucial, and governments should provide an evidence-based rationale for regulation. However, they are increasingly being reliant on crisis-driven adjustments. These changes can be complex and require an agile approach to managing risks.
Compliance teams must develop dynamic risk assessment processes to respond effectively to the crisis. These processes must be responsive to the evolution of new risks and a firm's business strategy.
