An applicant tracking system (ATS) is an ideal way to manage applicants for your organization. This is one of the most crucial components of running a business.

Your firm will operate more efficiently if you use applicant tracking system software to monitor specific data. Such data include the typical time it takes to fill a vacancy and the frequency of new hires throughout the year.

An ATS can also help you keep track of all applications that pass through your Human Resources (HR) department. It can also help discover why particular candidates are turned down.

What Is An Applicant Tracking Software?

Employers utilize an applicant tracking system to manage resumes and candidate data. It benefits all those involved in hiring and recruitment. These include candidates, HR departments, and recruiters, who benefit from it.

Applicant tracking systems were initially developed as a quick way to parse resumes, but today they offer a ton of capabilities. These capabilities include passive applicant finding, job board posting, and offer letter management.

Software for application tracking systems can also be operated based on regions, for instance, in the UK. Applicant tracking system UK has all the features you require to find, hire, and onboard top talent in the UK alone. The same goes with ATSs catered to the US and EU.

Using an ATS is a certain approach to modernizing antiquated hiring and recruitment procedures. It makes hiring teams and recruiters more productive.

Applicant Tracking Software: 11 Reasons Your Business Needs It

The following are eleven reasons why a business owner and HR professional should be utilizing an applicant tracking system.

1. It Helps to Track How Long It Takes to Hire

It can be quite beneficial for your business to have a clear understanding of how long it takes to hire new personnel. For each job opening over the previous 12 months, an ATS will record the typical amount of time between the posting date and the hire date.

This can help you with time management and scheduling concerns. It does this by giving you a solid notion of how much time to spend preparing for each position you need to fill.

2. It Provides Reports and Data Analysis

This resource must be available to all recruiters. A full applicant tracking system must be able to track all the essential data required for ongoing improvement.

These KPIs include information on hiring parameters including time to hire and quality of hire. This can have a big impact on the organization. This data can be viewed and analyzed on an ATS.

3. It Centralizes All the Recruitment Channels and Data

As previously indicated, an applicant tracking system routes all incoming applications into one location. This enables users to post job advertisements across numerous media with only a few clicks. This greatly facilitates obtaining more candidates with little to no effort.

You no longer need to visit individual pages one at a time to locate the ideal applicant for the open position. This is because of the integration of job boards into a single platform.

It helps to get applications and forms into your applicant tracking system software quickly so that you can contact, sort, rate, and share candidates. After someone is hired by your business, their information can be added straight to the HR personnel database.

You can also share strong applicants with other departments or positions within the business. Or you can save them for potential future openings.

4. It Helps to Ensure Compliance With Privacy Regulations

To avoid legal scuffles, recruiters must be informed of the different data privacy laws. To ensure a smooth and worry-free voyage, you must safeguard both yourself and the candidates against such problems.

5. It Can Be Used as a Career Page Builder

You need a strong career page if you want to effectively reach more candidates. To help you present your brand in the most alluring way possible, the applicant tracking system offers a free career page builder tool that is completely customizable. What's best? It is unpaid! There is no need to spend more funds on a third-party tool.

6. It Ensures Collaboration

Collaboration is possible on two levels. An ATS enables internal collaboration between recruiters. It enables them to work on projects through a single interface, keeping everyone informed and on the same page at all times.

You can also invite recruiting agencies and hiring managers from outside the organization. This is so that they can keep an eye on particular individuals and aid in your decision-making. Giving clients access to assured high-quality hires can help to better satisfy their needs.

7. It Helps Monitor the Turnover Rate

It's quite easy to determine your company's turnover rate. This can be done by simply dividing the average number of departing employees over the previous 12 months by the average number of employees who were actively employed during that time. However, if you have access to an ATS system, you may quickly see these figures whenever you log in.

Once you have access to this information, you can use it to improve your retention strategy. Although a very low proportion is undoubtedly good, the precise figure will vary from industry to industry.

8. It Helps Businesses Reduce the Hiring Time

An applicant tracking system (ATS) can help recruiters and HR representatives save time by sorting through hundreds of resumes. It automates social sharing with other employees or departments, using automated email templates

These templates help thank candidates for applying or inform them that they were not selected for the position. Therefore this allows hiring tasks to be delegated. An ATS is thought to be able to cut the time required for hiring by using these features.

9. Saves Hiring Cost, Time, and Money

By putting in place an applicant tracking system, your business can avoid paying a recruiter or employee for their time spent sifting through piles of resumes and save money on advertising.

Time is money, as you are aware, and this is particularly true when it comes to the costly process of hiring, recruiting, and onboarding staff.

One-on-one hiring can take weeks. Because there is less confusion, there are fewer tiresome data entry duties. Candidates also have a better experience. Companies have indicated that utilizing an ATS has decreased the lengthy hiring process.

Not to mention, a successful company will have fewer empty seats, higher production, and a quick hiring process!

10. It Boosts Employee Retention

ATS improves worker retention by assisting you in making the appropriate job-related hires. When that is done, there is a greater chance that you and the individual you hired will be content with one another, which lowers employee turnover.

11. It Improves Your Business Image

People prefer to work for organizations that are effective and make good use of modern technology. Being able to rapidly and effectively connect with applicants keeps them interested in the business. These distinguish you from the competition at every level of the hiring process.


An applicant tracking system software can help businesses organize candidates for recruiting and hiring. These technologies enable firms to gather data. It also helps classify prospects according to experience and skill level, and screen candidates.

These enable HR and hiring managers to access individuals that are a better fit for the position, and improve the selection process. Each business should have an applicant tracking system for human resources. The advantages are apparent.