Summary: This blog post demonstrates how to divide Outlook PST files without losing any data. This also applies to manually breaking Outlook PST files. It has also been explained why it needs to be divided. You may also divide your large Outlook PST file effortlessly with the straight Split PST Tool without altering the data structure.
What exactly is an Outlook PST file?
The Outlook PST file is a storage format used by Microsoft Outlook for storing data such as emails, calendar entries, tasks, notes, contacts, and other Outlook items. It stands for Personal Storage Table and is a file format used by Microsoft Outlook to store user data. It is the most commonly used file format for storing emails and other Outlook items.
The Outlook PST file is created when a user creates a new account in Outlook. Whenever a user adds, deletes, or modifies any Outlook items, the changes are stored in the PST file. The Outlook PST file is located in the user’s profile directory and is usually named “Outlook.pst”.
Why are Outlook PST files required to be divided?
Outlook PST files are used by Microsoft Outlook to store email messages, contacts, calendar entries, and other data. Over time, these files can become quite large and may cause issues such as slow performance, data corruption, and even crashes. Therefore, it may be necessary to split Outlook PST files into smaller files for improved performance and reliability.
There are several reasons why splitting Outlook PST files can be beneficial:
Improved Performance: Large Outlook PST files can cause MS Outlook to slow down or even freeze, especially when performing searches or when trying to access large attachments. Splitting the PST file into smaller ones can help improve the performance of Outlook.
Prevent Data Corruption: Large PST files are more prone to corruption, which can lead to data loss. By splitting the PST file into smaller ones, you reduce the risk of data corruption and improve the chances of recovering lost data.
Easier File Management: When you have multiple PST files, it's easier to manage them and keep them organized. You can also move or copy them between different computers or devices more easily.
Overall, splitting Outlook PST files can help improve the performance and reliability of Outlook and make it easier to manage your email and other data.
There are two ways to divide a large Outlook PST file into many PST files.
There are several manual techniques that you can use to split an oversized PST file in Microsoft Outlook. Here are three methods:
Method:- 1 Two Types of Manual steps are Archive Method and Import and Export
1. Archive method:
You can use the archive method to move older items from your Outlook folders to a new PST file. This method is easy to use and can be used for email, calendar, and other items.
• Open Outlook and go to the File menu.
• Select the Cleanup Tools option and then click on Archive.
• Select the folder that you want to archive and set a date in the Archive items older than field.
• Choose a location and name for your new PST file and click OK.
2. Import and Export method:
The import and export method allows you to move items from one PST file to another. You can use this method to split your PST file into smaller ones based on date, subject, or other criteria.
• Open Outlook and go to the File menu.
• Select the Open & Export option and then click on Import/Export.
• Choose the Export to a file option and click next.
• Select the Outlook Data File (.pst) option and click next.
• Choose the folder that you want to export and click next.
• Choose a location and name for your new PST file and click Finish.
Method:- 2 Divide the Outlook PST files on Windows Operating Systems.
Large Outlook PST files can be split using the BetaVare Split PST Tool. Both non-technical and technical users can use this application extremely effortlessly and safely. It works with every version of MS Outlook, including 2021, 2019, 2016, 2013, 2010, 2007, and 2000. The user can divide the Outlook PST files with the aid of this application in accordance with their size, year, and folder so that the user will not have any difficulties saving the Outlook PST files. The user frequently struggles to locate the data.
To partition Outlook PST files, follow these simple steps: -
- Launch the Split PST application after downloading and installing it.
- Click the Browse button after choosing the PST file.
- Choose "Splitting" and then "Size, Folder, and Year"
- Click the browse button after choosing the output destination.
- After that, split your PST file by pressing the Split Now button.
Conclusion
Overall, the Split PST tool is a powerful utility program that can help users to manage large PST files more effectively. Whether you are an individual user or an IT professional managing multiple Outlook accounts, the Split PST tool can help you to improve performance, reduce the risk of data loss, and streamline your workflow.
