Email messaging has become a crucial part of our communication landscape. But people need a convenient way to access their mailboxes. That’s why web-based email clients are quite popular. But why should you consider this form of email, and should you use a free version?  

In this post, you’ll find out why web-based email clients are the norm for companies and personal use. We’ve also provided valuable tips on using a free version before you commit to using a webmail platform long-term.

Why Use a Web-Based Email? 

Free Versions Available 

People and entrepreneurs use webmail platforms because there are free versions available. These free webmail systems have the same features and benefits that standard email clients have but without the hefty price tag. 

Frequent Updates 

Webmail is hosted online, which means these platforms are updated frequently. You’ll have access to the latest features without having to manually update your system. The webmail client will have the latest security software and system utilities.  

Additionally, frequent updates improve the functionality and efficiency of your webmail client. The updates won’t clash with your device’s drivers because it’s completely cloud-based. So you won’t have to spend money on upgrading your laptop or smartphone to access the latest version of your webmail.   

Remote Access No Matter Where You Are

If you have a desktop email client, you won’t be able to use it outside of the office unless it’s installed on a laptop. With webmail, you can access your inbox no matter where you are in the world, provided you have a strong internet connection.  

You can send and receive emails on the go using a tablet, smartphone, smartwatch, and even e-readers. Webmail is also easier to access because it loads faster compared to desktop applications.  

Automatic Backups 

Since webmail clients are hosted in the cloud, all information in your mailbox is automatically backed up regularly. You won’t lose important messages, attachments, or contact information if your device breaks. Simply log onto your webmail on another device, and all your information will still be available.  

Optimize Storage Space 

Desktop email clients take up a lot of space on a computer. The size of the software can increase after every update because more features will be added to the app. For example, if a new feature is added, it will require coding to ensure it operates correctly. The coding and feature will need more space for them to function correctly.  

You can save valuable space on your mobile device when using webmail because it’s accessed through the internet. There is no need to install a file on your device to use the platform, which allows you to reserve space for other important applications. 

Benefits of a Free Web-Based Email Before Committing

Testing the Platform’s Speed 

One of the most important aspects of an email client is the speed of the platform. You must be able to send and receive emails in real-time. What’s more, the webmail shouldn’t lag when you’re typing out emails or when navigating through menus.  

Using a free web-based email client allows you to test the performance of the platform. You can then save yourself the frustration of choosing a site that’s slow and unresponsive. 

Does it Have All the Features You Need? 

The basic functions of an email client include composing emails, receiving messages, and filtering your mailbox. But how well do these functions operate, and are there other features to make sending emails easier?  

Before settling on a webmail client, you can play around with the platform to see if you can create signatures or templates. Test the filter and search functions and chat feature if it has one. Ensure it has a spam filter, so you don’t get bombarded with unwanted emails.  

What’s the Security Like?  

Another important feature of a webmail client is the security it offers. Ensure that the platform allows you to set up passwords and 2-factor authentications. You also want your messages to be encrypted. Check which protocols the web-based email uses.  

Some webmail clients also offer other forms of security, such as phishing protection, proactive alerts, and safe browsing. See how well your webmail client protects your mailbox and the efficiency of their support team if you experience problems. 

Is Free Webmail Ideal For Your Business? 

If you’re a start-up company or a freelancer, you must test the webmail to see whether it’s ideal for everyday use. Testing a free version will give you an idea of how you can use the platform to optimize workflow and send professional emails to clients and partners.  

The advantage of a free web-based email client is that it’s ideal for entrepreneurs on a budget. After testing the platform, you can decide whether a paid email client will be better suited for your business.     

Final Thoughts 

As you can see, webmail platforms provide valuable benefits for personal use or businesses on a budget. Before you commit to paying for webmail services, use the tips in this article to test a free platform first.